Effective Date: January 31, 2019
People First RH, LLC (“we” or “us”) respects your concerns about privacy and strives to be transparent about our privacy practices. This Privacy Notice describes the types of personal information we collect about you through www.peoplefirstrh.com (the “Site”), our software, our mobile app, and in connection with our products and services (collectively, the “Services”). We explain here how we may use your information, with whom we may share it, and the choices available to you regarding our use of the information. This Privacy Notice also describes the measures we take to safeguard your personal information and how you can contact us for more information about our privacy practices.
Information We Obtain
We may obtain personal information about you in various ways, such as when you provide information to set up your account or interact with our Services. The types of information we may collect include:
Contact information (such as name, postal address, company name, email address and telephone number);
Employment information (such as your work address, employment status and title)
Log-in credentials (such as user ID and password)
Information contained in reports regarding potential issues and legal claims (such as a description of the event, the nature of the discrimination and whether related actions had been filed previously alleging unlawful discrimination);
Your electronic signature; and
Other information you submit through the Services.
We also collect personal information provided by our customers (such as your employer) for processing on their behalf. For example, our customers may upload to the Services information about their employees (such as name and email address) in order to facilitate the creation of accounts for those individuals.
Information We Obtain By Automated Means
When you visit the Site or use our Services, we may obtain certain information by automated means, such as cookies, web server logs, web beacons, and other technologies. “A “cookie” is a text file that websites send to a visitor’s computer or other Internet-connected device to uniquely identify the visitor’s browser or to store information or settings in the browser. A “web beacon,” also known as an Internet tag, pixel tag or clear GIF, links web pages to web servers and their cookies and may be used to transmit information collected through cookies back to a web server.
The information we obtain in this manner may include your device IP address, identifiers associated with your devices, types of devices, web browser characteristics, device characteristics, language preferences, clickstream data, and dates and times of visits to the Site. These technologies help us (1) remember your information so you will not have to re-enter it; (2) track and understand how you use and interact with the Service; (3) tailor the Services around your preferences; (4) measure the usability of the Service; (5) understand the effectiveness of our communications; and (6) otherwise manage and enhance the Service.
Your browser may tell you how to be notified when you receive certain types of cookies or how to restrict or disable certain types of cookies. Please note, however, that without cookies you may not be able to use all of the features of the Service. The Services are not designed to respond to “do not track” signals received from browsers.
Third-Party Analytics Service
We use third-party web analytics services on our Services, such as Google Analytics and Webmasters. The service providers that administer these services use automated technologies to collect data (such as IP addresses, cookies and other device identifiers) to evaluate use of our Services. To learn more about Google Analytics and how to opt out, please visit www.google.com/analytics/learn/privacy.html.
Online Tracking and Interest-Based Advertising
How We Use The Information We Obtain
We may use the information we obtain on the Services to:
Create and manage your account, including communicating with you about your account and providing assistance;
Provide the Services to our customers and facilitate access to, and use of, the Services by their employees;
Process reports of harassment and other potential violations of law;
Enhance, improve, operate, and maintain the Services;
Communicate with you about our products and services and respond to your inquiries;
Customize your experience with the Services and the options available to you through the Services;
Increase and maintain the safety and security of our products and services and prevent misuse;
Operate, evaluate and improve our business and services (including enhancing and improving the Services; developing new products and services; performing data analytics; and performing accounting, auditing and other internal functions);
Protect against, identify and prevent fraud and other unlawful activity, claims and other liabilities; and
Comply with and enforce applicable legal requirements, relevant industry standards, contractual obligations and our policies.
We also may use the information we obtain in other ways for which we provide specific notice at the time of collection.
We take your privacy very seriously, and we do not sell, rent or otherwise disclose personal information we obtain about you in connection with the Services, except as described in this Privacy Notice. Unless a user of the Services (such as a witness) chooses to remain anonymous, we may share the personal information of a user with the customer who employs that individual and subscribes to the Services. We also may share personal information with our affiliates for the purposes described in this Privacy Notice. In addition, we may share your personal information with service providers who perform services on our behalf, such as data hosting and storage services, for the purposes described in this Privacy Notice. We do not authorize our service providers to use or disclose the information except as necessary to perform services on our behalf or comply with legal requirements.
In addition, we may disclose information about you (1) if we are required to do so by law or legal process (such as a court order or subpoena); (2) in response to requests by government agencies, such as law enforcement authorities; (3) to establish, exercise or defend our legal rights; (4) when we believe disclosure is necessary or appropriate to prevent physical or other harm or financial loss; (5) in connection with an investigation of suspected or actual illegal activity; or (6) otherwise with your consent. We also reserve the right to transfer personal information we have about you in the event we sell or transfer (or contemplate the sale or transfer of) all or a portion of our business or assets (including in the event of a merger, acquisition, joint venture, reorganization, divestiture, dissolution or liquidation). In addition, we may share aggregated data with social media platforms such as Glassdoor and Twitter, business partners, your employer.
We offer you certain choices in connection with the personal information we obtain about you through the use of our Service. To update your preferences, update or correct your information, limit the communications you receive from us, or submit a request, please contact us as specified in the How to Contact Us section of this Privacy Notice.
Third-Party Links, Online Services And Features
The Services may provide links to other websites and online services for your convenience and information, and may include third-party features such as apps, tools, widgets and plug-ins. These online sites and third-party features may operate independently from us. The privacy practices of the relevant third parties, including details on the information they may collect about you, is subject to the privacy statements of these parties, which we strongly suggest you review. To the extent any linked online websites, services or third-party features are not owned or controlled by us, People First RH is not responsible for these third parties’ information practices.
How We Protect Personal Information
We maintain administrative, technical and physical safeguards designed to protect personal information we obtain in connection with the Services against accidental, unlawful or unauthorized destruction, loss, alteration, access, disclosure or use.
Children’s Personal Information
The Services are designed for a general audience and are not directed to children under the age of 13. We do not knowingly collect or solicit personal information from children under the age of 13. If you believe that a child under the age of 13 may have provided us with personal information, please contact us as specified in the How to Contact Us section of this Privacy Notice.
Updates To Our Privacy Notice
As our Services evolve and improve, this Privacy Notice may change from time to time. If we make a change, we will modify the “Effective Date” at the top of this page so you can see if this Privacy Notice has changed since the last time you viewed it. If we make a significant change to our privacy practices, we will update you by posting a notice on the Services, via email or through other reasonable means.
How To Contact Us
If you have any questions about this Privacy Notice, or if you would like us to update information we have about you or your preferences, please contact us by email at contact@PeopleFirstRH.com. You also may write to us at:
People First RH
99 Hudson Street, 5th floor
New York, NY 10013